Te Hui ā-Tau me te Pōti Mōtini Motuhake o Te Rūnanga o Te Rarawa
Te Rūnanga o Te Rarawa Notice of Annual General Meeting & Special Resolution Poll

Nau mai, haere mai ki te Hui ā-Tau o Te Rūnanga o Te Rarawa. Te Rūnanga o Te Rarawa warmly welcomes you to the Annual General Meeting.

10 karaka i te ata | 10am
Rāhoroi, te 5 o Hakihea 2020 | Saturday, 5 December 2020
Toka Tumoana, 24 – 26 Matthews Avenue Kaitaia

*If the Covid-19 Alert Levels change Te Rūnanga o Te Rarawa will send an update to Te Rarawa Facebook, Tātai members and the website.

Rārangi kaupapa o te rā | Agenda of the day

Karakia / mihi
Prayer and opening
Ngā Whakapāha
Meneti o te Hui-ā-Tau - 27 o Hurai 2019
AGM minutes - 27 July 2019
Ngā Pūtea 2019 o Te Rūnanga o Te Rarawa
Audited accounts 2019 o Te Rūnanga o Te Rarawa
Ngā Whakatau o Te Pōti Mōtini
Results of Resolution Poll
Karakia Whakamutunga
Closing prayer

Understanding the proposed Trust Deed changes

A Trust Deed is a set of rules that governs how the Trust should operate, like a rule book.  Many Rūnanga usually review their Trust Deeds every five years. Te Rūnanga o Te Rarawa's current Trust Deed hasn't been updated since 2012 and there is a new Trust Act about to be introduced too.  The proposed Trust Deed also incorporates updates on how things practically work now.

Because there are many changes a new Trust Deed is proposed.  Some of these changes include:

  • Use of Corporate trustee – which protects marae trustee from personal liability and less disruption the company doesn't change just trustees
  • Trustee eligibility - these changes are standard and means trustees may not be an employee of the Rūnanga, have criminal or dishonest convinctions or not declared bankrupt as examples.
  • Marae still have delegates, that doesn’t change. A new process proposed is the ability of marae to remove a delegate with key reasons detailed in the proposed Trust Deed.

The voting is YES or NO for the proposed Trust Deed, it is not voting for people this time.   It is important to have your say and cast your vote.  The Trust Deed is the foundation document of Te Rūnanga o Te Rarawa, trustees have gone through robust process to get to this point.

For more details click here.

Special Resolution for consideration

The resolution sought is as follows:

  • Resolution: The adult Te Rarawa Members (18 years and over) resolve to replace the existing Trust Deed, with the proposed Rūnanga Trust Deed, tabled and discussed at the 2020 Annual General Meeting.
  • Further information, including background information and details of the proposed amendments will be sent to each adult registered member in their voting pack.
  • A full copy of the proposed Rūnanga Trust Deed can be viewed here or by emailing or calling (09) 408 0141.
  • For the resolution to be passed, at least 75% of the members who vote must vote in support of the resolution.

Method of Voting

  • Voting papers will be posted to all adult registered members of Te Rūnanga o Te Rarawa from Monday 2 November 2020.
  • Postal and online voting will close at 11.00am, Saturday 5 December 2020.
  • A ballot box will be available for the hand-delivery of voting papers at the AGM until 11.00am, Saturday 5 December 2020, provided there is no COVID-19 related limit on the number of people gathering in one place on the day of the AGM.
  • The Special Resolution Poll results will be announced at the AGM on Saturday 5 December 2020.

Invitation to Register

  • Te Rūnanga o Te Rarawa invites whānau who have not yet registered, aged 18 years or over, to apply to be on the Trust’s Members Register.
  • Registration forms can be obtained from the Trust Office, or at Whānau who apply for registration will need to cast a special vote by contacting Election Services on 0800 922 822.
  • Registration forms and special votes will also be available on the day of the AGM.

Nau mai, haere mai, haere mai